Outlook integration

Dekko can be used with Microsoft Outlook (and any other mail client supporting IMAP). All Dekko messages sent via Outlook will enjoy the same end-to-end encryption and security provided by circles.

Please note that using Dekko on Outlook is intended for Dekko users, meaning that the recipient needs to be a registered user as well as yourself. This is a requirement for Dekko’s security features to work.

On this page:
Dekko gateway on Outlook on Windows
Dekko gateway on Outlook on MacOS
Transferring your Dekko contacts to Outlook

Setup

Before opening Outlook, create a Dekko account using your current email address here. If you have already done this you are ready to setup the Dekko Gateway on Outlook.

When you have finished the steps in the guide below, see sending emails with a using a mail client.

Your new Outlook account will work with Dekko, including the circles feature, and all of your messages will be sent securely. Here are the steps:

On Windows

  1. Click on File, then “Add account”. You will see the “Add Account” window like one below. Enter your email address and make sure choose “Let me set up my account manually” in the advanced options is selected (as in the image). Press “Connect”:

  2. When presented with account type options, choose IMAP:

  3. You now need to enter the Dekko Gateway settings.

IMAP settings for the Dekko Gateway are as follows:

Incoming Mail

Server: imap.dekko.io

Port: 993

Encryption: SSL/TLS

Outgoing Mail

Server: imap.dekko.io

Port: 465

Encryption: SSL/TLS

When you have finished entering the IMAP settings, press “Next”.

  1. Outlook will ask for you Dekko account password. Note that this is not necessarily the same as your regular email password. Enter your Dekko password and then press “next”:

  2. Outlook may ask for you Dekko password again (as in the image). Enter your Dekko Password and optionally, select “Save this password in your password list”. If left unselected, Outlook will ask for your Dekko password upon opening. Press “OK”:

  3. Outlook setup is now complete. If successful, the message seen below will appear, and a confirmation email from Microsoft will be in your inbox.

Depending on the amount of messages in your Dekko inbox and your internet speed, Outlook will download all the messages in a minute or so. You might need to press the “Send/receive” button (or F9 button on the keyboard) to get all the latest Dekko messages into Outlook.

On Mac

  1. Press “Outlook” on the menu bar and then “Preferences”:

  2. Press “Accounts”:

  3. Press “Add Email Account” or if you already have other email accounts set up in Outlook, press the “+” symbol in the bottom left corner of the window:

  4. Enter your Dekko email address and press “Continue”:

  5. Press “IMAP”:

  6. Enter your Dekko account details and the Dekko Gateway settings.

IMAP settings for the Dekko Gateway are as follows:

Incoming Mail

Server: imap.dekko.io

Port: 993

Encryption: SSL/TLS

Outgoing Mail

Server: imap.dekko.io

Port: 465

Encryption: SSL/TLS

  1. Outlook setup is now complete. If successful, the message seen below will appear, and a confirmation email from Microsoft will be in your inbox.

Depending on the amount of messages in your Dekko inbox and your internet speed, Outlook will download all the messages in a minute or so. You might need to press the “Send/receive” button (or F9 button on the keyboard) to get all the latest Dekko messages into Outlook.

Transferring Dekko Contacts to Outlook

The Dekko Gateway enables the use of Dekko from within Microsoft Outlook, but contacts are not automatically transferred from Dekko to Outlook after setup. To do this, follow these steps:

  1. Press the settings symbol in the top right corner of the page, then press “Export Contacts”:

A vCard file containing your Dekko contacts will be downloaded to you computer to the usual downloads location with the file name “export_contacts.vcf”.

  1. The process for importing your Dekko contacts into Outlook differs on Windows and MacOS.

On Windows:

Open Outlook and press “File” and then “Import/Export”:

The import/export wizard will open. Select “Import a VCARD file (.vcf)”, then press “Next”:

Navigate to the location that the export_contacts.vcf file downloaded to. This is typically your your name/downloads directory. Select the export_contacts.vcf file and then press “Open”.

Outlook will import your Dekko contacts and you are done.

On Mac:

Navigate to the location that the export_contacts.vcf file downloaded to. This is typically your your name/downloads directory. To add your Dekko contacts to the contacts on your Mac (these are typically your Apple ID contacts), simply double-click the export_contacts.vcf file and then when the Contacts app opens, press “Add”:

Outlook will automatically read these new contacts and you are done.

OR if you do not wish to integrate your Dekko contacts with you Apple contacts, right click the export_contacts.vcf file in its directory and the press “Open With > Microsoft Outlook”. Outlook will open and your Dekko contacts will be imported: